Approaching Stanford Forms

*2020 Approaching Stanford content will be updated in the spring. You may review 2019 content on this page.*

In order to enroll at Stanford, all new first-year and transfer students are required to complete the Approaching Stanford Forms.

Review detailed information below about each form:

Personal Information

This form will be provided to your Resident Fellow(s), Academic Advising Director, Stanford Newcomer Guide, as well as help Student Housing and other University staff in getting to know you, preparing for your arrival, and working with you to plan your academic experience. Programs with selection processes (ITALIC and SLE) will also review this form.

Some information on the form is auto-filled from your Stanford admission application:

  • To update your Preferred Name, Address, or Phone, go to "Personal Information" on the Student tab in Axess and make your changes. To change your legal name on your official student record, you will need to provide legal documentation to the Student Services Center.
  • To update your Place of Birth or Last School Attended, email the correct information to approaching@stanford.edu using your @stanford.edu account and we will request the changes on your behalf.
  • You have the option to clarify your Gender Identity on this form and University staff including your Resident Fellow(s), Academic Advising Director, Stanford Newcomer Guide, and Student Housing will be able to see this information. Please note that any gender clarification you provide on this form will not be reflected on your official Stanford record. To change your gender on your official student record, you will need to provide legal documentation to the Student Services Center.

New students are required to complete the following online in Axess:

  • Complete the Student Check-In;
  • Verify your Personal Information and make updates to your Privacy Settings (if needed); and
  • Record the pronunciation of your name using NameCoach. You can also indicate your pronouns in NameCoach. If you are unable to record your name during the summer, you may record it when you arrive to campus in September so that your faculty and staff can use it to learn to speak your name correctly.

Student Photo

The photo you submit will appear on your Stanford ID Card and will serve as your official identification at Stanford. It will also be included in the Stanford Lookbook, a printed publication of the pictures, names, hometowns, and residences of all new students, which will be given to you and your residence staff. 

If you do not wish to be included in the Stanford Lookbook, nor have your photo displayed in your residence, please send an email to approaching@stanford.edu with your request.

Fundamental Standard & Honor Code

As part of the Stanford community, you are expected to uphold and maintain the elements of the Fundamental Standard and Honor Code. You will need to review and acknowledge these university values on your Approaching Stanford Forms.

Parental/Guardian Information

Information you provide on this form will be added to Stanford’s parent and family database for university communications. Please provide the contact information of all your parent(s)/guardian(s) with whom you give Stanford University permission to communicate. Stanford will not communicate with any parent(s)/guardian(s) not listed on this form.

We value involvement from all members of our Stanford families, and once the academic year begins, the University will continue to provide your parents/guardians with information about and invitations to Stanford events and programs. If you would like additional family members to receive these communications, please also provide their contact information on this form. For more information about resources for parents and families, see parents.stanford.edu.

Click "Save" after each parental contact you enter. Do not add a new contact or delete an existing contact until you have saved the previous contact's record.

Academic Profile 

Each incoming student will be assigned to an Academic Advisor in the office of Academic Advising. These advisors have detailed knowledge about curricular and other academic offerings across the university and can help you synthesize academic opportunities, requirements, policies, and deadlines. Although your interests may change in the future, it is helpful for your first advisor to know what you are thinking as you begin your intellectual journey at Stanford. Programs with selection processes (ITALIC and SLE) may also review this form.

EXPLORE MAJORS AT STANFORD

Letter of Introduction (FROSH ONLY)

Your time at Stanford will be enhanced and enriched by the connections you make with individuals across campus. Some of these first relationships will be with your Academic Advising Director, your Stanford Newcomer Guide, and your Resident Fellows in your residence. Knowing broadly what your interests are and what your experiences have been will help them get to know you and guide you in navigating Stanford, whether with opportunities, classes, or self-reflection.

We encourage you to save a copy of this letter for your own records.

Thinking Matters, ESF, and ILE Preferences (FROSH ONLY)

This form collects your preferences for the courses that will fulfill the Thinking Matters Requirement, which is a requirement only for first-year students. Your rankings on this form will be used to plan for course size and to give you a preliminary assignment. You may choose to enroll in a different Thinking Matters course than your preliminary assignment - there will be spaces open in every course.

ITALIC and SLE are year-long Integrated Learning Environment (ILE) programs that fulfill the Thinking Matters requirement. Space is limited in these programs - ILE faculty will review your Approaching Stanford forms during the selection process. If you are selected for an ILE, you will be assigned to live in the affiliated residence and are expected to commit to the program for the full duration.

THINKING MATTERS CATALOG     

Program in Writing and Rhetoric Preferences (FROSH ONLY)

This form collects your preferences for the courses that will fulfill the Writing and Rhetoric Requirement - Part I, which is a requirement only for first-year students. Your rankings on this form will be used to plan for course size and to give you a preliminary quarter assignment. Program staff will take your preferences into consideration when making assignments. Space is limited based on class size and course scheduling, so preferences cannot be guaranteed. Prior to the quarter you are assigned, you will receive a notification to rank the available courses for that quarter (for example, see last year’s 2018-2019 course catalog).

If you enroll in SLE, ITALIC, or ESF, participation in the year-long SLE/ITALIC programs or in the quarter-long ESF program, it will fulfill the PWR 1 requirement.

Language Background & Interests

This form asks for information about your language-learning background as well your current interests. Your answers will assist the Stanford Language Center in planning for the coming years, but they do not commit you in any way to the study of a particular language. Completion of this form is required, even if you have already fulfilled the language requirement with an AP/SAT-II/IB score. For further information about the Language Requirement, Language Placement Tests, and submitting standardized test scores to Stanford, contact the Stanford Language Center at languagecenter@stanford.edu.

Housing Preferences | Roommate Preferences & Compatibility

R&DE Student Housing will use your preferences on this form to make your housing assignment and your roommate(s) assignment for your first year at Stanford. Although R&DE Student Housing will make every effort to assign you to one of your top choices, any student may be assigned to any of the housing options, (except ITALIC and SLE, which have selection processes). 

First-Year Students

Transfer Students

Housing for new transfer students is different than housing for first-year students. In order to foster a strong sense of community among new transfer students, it is helpful for transfers to live together within a larger all-upperclass residence community. As such, transfer students are generally assigned to an upper-class community within a specific residence. Those who are eligible to live in graduate housing will be affiliated with this greater transfer community in residence.

Non-Traditional Students

Non-traditional students generally are those who are older than the typical 18 to 24 year-old Stanford student. Single non-traditional students can choose to live in the residence halls, but are strongly encouraged to live in graduate housing. If you are a non-traditional student and wish to live in a graduate student residence, please select this option and complete the appropriate application. Do not complete the Roommate Preferences & Compatibility Forms.

Couples/Students with Children

Couples or Students with Children should select this option and follow the link to apply for graduate housing in apartments in Escondido Village, an on-campus residential neighborhood. Couples may include students who are married or in a long-term same-gender or opposite-gender domestic partnership. Do not complete the Roommate Preferences & Compatibility Forms.

Students with Sexual Orientation/Gender Identity Considerations

Incoming first-year and transfer students who have concerns about their roommate match and/or housing assignment in relation to their sexual orientation or gender identity can request and receive assistance. Please include your concerns on the Roommate Compatibility Form or contact Edith Wu-Nguyen, Associate Dean for New and Continuing Student Programs at (650) 725-3115 or edithwu@stanford.edu. Students will not be asked to provide more information than is necessary. All inquiries will remain private. Student Housing has gender-inclusive housing options for interested students beyond their first year.

Roommates

Unlike many other colleges and universities, Stanford does not give you the option of requesting a particular roommate in your first year. We will work to match you with someone who shares important habits, but who is not so similar that you will not be able to learn from each other. New Undergraduate Housing, the division of R&DE Student Housing that handles roommate assignments, devotes a great deal of time and care towards devising good roommate pairings. 

Rooms are single gender. If you have concerns about your housing assignment in relation to your sexual orientation or gender identity, please include these concerns on the Roommate Compatibility Form. You can also contact Associate Dean Edith Wu-Nguyen at edithwu@stanford.edu to discuss your concerns. You will not be asked to provide more information than is necessary.

Housing Accommodations

If you have a documented disability or medical condition which requires an accommodation or modification to your housing assignment (including severe food or animal allergies), contact the Office of Accessible Education (OAE) before June 28, 2019 to submit your disability-related housing accommodation request. After this date, students who contact the OAE may not be able to be accommodated by the start of the academic year, depending on the nature and complexity of the accommodations needed.

International Student Orientation

If you are an international student for whom Bechtel issues visa documentation (non-U.S. citizen or permanent resident), you should confirm on this form that you will attend International Student Orientation (ISO). When you arrive for ISO, you will move directly into your residence. ISO is not intended for students with U.S. citizenship (including dual citizens and citizens living abroad) and permanent residents - US citizens living abroad may submit a request to attend ISO on your Approaching Stanford Forms. Your request will be reviewed by Bechtel staff and a decision will be sent to you by email on/around June 15.

Life on the Farm

Your selections on this form will be provided to the following offices and programs in our campus community that will contact you in the summer and provide additional information to help in your transition to Stanford. Whether you opt to receive information in the summer or not, you will have the opportunity once you are on campus to engage with all religious groups, community centers, and programs at Stanford. 

CONTACT US

Questions? Contact the Approaching Stanford Team. Monday - Friday, 8:00 a.m. - 5:00 p.m. (PDT)

(650) 723-7674 | approaching@stanford.edu