Approaching Stanford Forms

June 3, 2020 Update: We are pleased to announce that our plan is to welcome first-year and new transfers students to campus in the fall, subject to ongoing public health and safety guidance. Because the academic calendar has been re-set to begin Autumn Quarter one week earlier on September 14, we are currently in the process of finalizing new dates for Move-In and New Student Orientation. We will announce the new Move-In date as soon as possible. 

We have not yet determined the residence configurations of our dorms (all-frosh, 4-class, etc.) . This information follows our typical housing assignments process. *


In order to enroll at Stanford, all new undergraduate first-year and transfer students are required to complete the Approaching Stanford Forms.

Review detailed information below about each form:


Personal Information

This form will be provided to your Resident Fellow(s) and Academic Advisor, as well as help Student Housing and other University staff. They will use this information to get to know you, prepare for your arrival, and work with you to plan your academic experience. Programs with selection processes (ITALIC and SLE) will also review this form.

Some information on the form is auto-filled from your Stanford admission application:

  • To update your Preferred Name, Address, or Phone, go to "Personal Information" on the Student tab in Axess and make your changes. To change your legal name on your official student record, you will need to provide legal documentation to the Student Services Center.
  • To update your Place of Birth or Last School Attended, email the correct information to approaching@stanford.edu using your @stanford.edu account and we will request the changes on your behalf.
  • You have the option to clarify your Gender Identity on this form and University staff including your Resident Fellow(s), Academic Advisor, and Student Housing will be able to see this information. Please note that any gender clarification you provide on this form will not be reflected on your official Stanford record. To change your gender on your official student record, you will need to provide legal documentation to the Student Services Center.

New students are required to complete the following items in Axess:

  • Complete the Student Check-In;
  • Verify your Personal Information and make updates to your Privacy Settings (if needed); and
  • Record the pronunciation of your name using NameCoach. You can also indicate your pronouns in NameCoach. If you are unable to record your name during the summer, you may record it when you arrive to campus in September so that your faculty and staff can use it to learn to speak your name correctly.

Student Photo

The photo you submit will appear on your Stanford ID Card and will serve as your official identification at Stanford. It will also be included in the Stanford Lookbook, a printed publication of the pictures, names, hometowns, and residences of all new students, which will be given to you and your residence staff. If you do not wish to be included in the Stanford Lookbook, nor have your photo displayed in your residence, please send an email to approaching@stanford.edu with your request.

New Student Orientation Requirement

New Student Orientation (NSO) is required for all new students. You must be checked in by 5:00 p.m. on Move-In Day, the first day of NSO, and participate fully in order to enroll in courses for Autumn Quarter. You will need to review and acknowledge this requirement on your Approaching Stanford Forms.

Fundamental Standard & Honor Code

As part of the Stanford community, you are expected to uphold and maintain the elements of the Fundamental Standard and Honor Code. You will need to review and acknowledge these university values on your Approaching Stanford Forms.


Parental/Guardian Information

Information you provide on this form will be added to Stanford’s  parent and family database for university communications. Please provide the contact information of all your parent(s)/guardian(s) with whom you give Stanford University permission to communicate. Stanford will not communicate with any parent(s)/guardian(s) not listed on this form.

We value involvement from all members of our Stanford families, and once the academic year begins, the University will continue to provide your parents/guardians with information about and invitations to Stanford events and programs. If you would like additional family members to receive these communications, please also provide their contact information on this form. For more information about resources for parents and families, see parents.stanford.edu.

Click "Save" after each parental contact you enter. Do not add a new contact or delete an existing contact until you have saved the previous contact's record.


Academic Profile

Each incoming student will be assigned to an Academic Advisor in the office of Academic Advising. These advisors have detailed knowledge about curricular and other academic offerings across the university and can help you synthesize academic opportunities, requirements, policies, and deadlines. Although your interests may change in the future, it is helpful for your first advisor to know what you are thinking as you begin your intellectual journey at Stanford. Programs with selection processes (ITALIC and SLE) may also review this form.

Explore Majors at Stanford


Letter of Introduction (Frosh Only)

Your time at Stanford will be enhanced and enriched by the connections you make with individuals across campus. Some of these first relationships will be with your Academic Advisor and your Resident Fellow(s) in your residence. Knowing broadly what your interests are and what your experiences have been will help them get to know you and guide you in navigating Stanford, whether with opportunities, classes, or self-reflection. We encourage you to save a copy of this letter for your own records.


Thinking Matters, ESF, and ILE Preferences (Frosh Only)

This form collects your preferences for the courses that will fulfill the Thinking Matters Requirement, which is a requirement only for first-year students. Your rankings on this form will be used to plan for course size and to give you a preliminary assignment. After you receive your preliminary course assignment, if needed, you may choose to enroll in a different THINK course as there will be spaces open in every THINK course.

ITALIC and SLE are year-long Integrated Learning Environment (ILE) programs that fulfill the Thinking Matters requirement. Space is limited in these programs so participation is decided by ILE faculty through a selection process. If you are selected for an ILE, you will be assigned to live in the affiliated residence and are expected to commit to the program for the full duration.

Thinking Matters & ESF 2020-21 Course Information

Comparison Chart of Thinking Matters Options


Education as Self-Fashioning Preferences (Frosh Only)

You are only required to complete this form if you have selected Education as Self-Fashioning (ESF) as one of your Autumn Quarter course preferences on the Thinking Matters, ESF, and ILE Preferences Form. The ESF seminars offered this year are described in detail in the Approaching Stanford Handbook. Spaces in ESF are limited and not all who apply will be selected for a seminar. Staff and faculty will use this Form to make selections and place students into various ESF seminars.

5/13/20 Course Update: ESF seminar "Memoirs From the Margins" will no longer be offered this year. Please do not rank it on the ESF Preferences Forms. (If you ranked it by mistake and already submitted your forms, don't worry we will remove it for you. No need to update your forms.) 

Program in Writing and Rhetoric Preferences (Frosh Only)

This form collects your preferences for the courses that will fulfill the Writing and Rhetoric Requirement - Part I, which is a requirement only for first-year students. If you indicate a quarter preference, program staff will take your preferences into consideration when making assignments. Space is limited based on class size and course scheduling, so preferences cannot be guaranteed. Prior to the quarter you are assigned, you will receive a notification to rank the available courses for that quarter (for example, see last year’s 2019-2020 course catalog). If you enroll in SLE, ITALIC, or ESF, participation in the year-long SLE/ITALIC programs or in the quarter-long ESF program, it will fulfill the PWR 1 requirement.


Language Background & Interests

This form asks for information about your language-learning background as well your current interests. Your answers will assist the Stanford Language Center in planning for the coming years, but they do not commit you in any way to the study of a particular language. Completion of this form is required, even if you have already fulfilled the language requirement with an AP/SAT-II/IB score. For further information about the Language Requirement, Language Placement Tests, and submitting standardized test scores to Stanford, contact the Stanford Language Center at languagecenter@stanford.edu.


Housing Preferences | Roommate Preferences & Compatibility

R&DE Student Housing will use your preferences on this form to make your housing assignment and your roommate(s) assignment for your first year at Stanford. Although R&DE Student Housing will make every effort to assign you to one of your top choices, any student may be assigned to any of the housing options (except ITALIC and SLE, which have selection processes). 

First-Year Students

  • Housing Options for First-Year Students
  • Note: We have not yet determined the residence configurations of our dorms (all-frosh, 4-class, etc.) . This information follows our typical housing assignments process. 

Transfer Students

  • Housing for new transfer students is different than housing for first-year students. In order to foster a strong sense of community among new transfer students, it is helpful for transfers to live together within a larger all-upperclass residence community. As such, transfer students are generally assigned together to the same upper-class residence. Those who are eligible to live in graduate housing (25+ years; couples; with children) will be affiliated with this greater transfer community in residence.

Non-Traditional Students

  • Non-traditional students generally are those who are older than the typical 18 to 24 year-old Stanford student. Single non-traditional students are strongly encouraged to live in graduate housing. If you are a non-traditional student and wish to live in a graduate student residence, please select this option and complete the Graduate Housing - Age 25+ Single Housing Application. Do not complete the Roommate Preferences & Compatibility Forms.

Couples/Students with Children

  • Couples or Students with Children should select this option and complete the Graduate Housing - Couples and/or Family Housing Application for an apartment in Escondido Village, an on-campus residential neighborhood. Couples may include students who are married or in a long-term same-gender or opposite-gender domestic partnership. Do not complete the Roommate Preferences & Compatibility Forms.

Students with Sexual Orientation/Gender Identity Considerations

  • Incoming first-year and transfer students who have concerns about their roommate match and/or housing assignment in relation to their sexual orientation or gender identity can request and receive assistance. Please include your concerns on the Roommate Compatibility Form and/or contact Edith Wu-Nguyen, Associate Dean for New Student Programs at (650) 725-3115 or edithwu@stanford.edu. Students will not be asked to provide more information than is necessary. All inquiries will remain private. 

Roommates

  • Unlike many other colleges and universities, Stanford does not give you the option of requesting a particular roommate in your first year. We will work to match you with someone who shares important habits, but who is not so similar that you will not be able to learn from each other. New Undergraduate Housing, the division of R&DE Student Housing that handles roommate assignments, devotes a great deal of time and care towards devising good roommate pairings. 
  • Stanford offers gender inclusive housing assignments for first-year students. Rooms are made up of All Women, All Men, or Any Gender, based on your selection on the Housing Preferences Form. Most rooms are All Women or All Men and all students who indicate they wish to live in an All Women or All Men roommate pairing will be accommodated. Space is limited for Any Gender roommate pairings. If you select Any Gender, staff from R&DE Student Housing will contact you during the summer to confirm your preference. If you have concerns about your housing assignment in relation to your sexual orientation or gender identity, please include these concerns on the Roommate Compatibility Form and/or contact Associate Dean Edith Wu-Nguyen at (650) 725-3115 or edithwu@stanford.edu. You will not be asked to provide more information than is necessary. Student Housing also has gender-inclusive housing options for interested students beyond their first year.

Housing Accommodations

  • If you have a documented disability or medical condition which requires an accommodation or modification to your housing assignment (including severe food or animal allergies), contact the Office of Accessible Education (OAE) before June 26, 2020 to submit your disability-related housing accommodation request. After this date, students who contact the OAE may not be able to be accommodated by the start of the academic year, depending on the nature and complexity of the accommodations needed.

Life on the Farm

International Student Orientation

If you are an international student for whom Bechtel issues visa documentation (non-U.S. citizen or permanent resident), you should confirm on this form that you will attend International Student Orientation (ISO). When you arrive for ISO, you will move directly into your residence. ISO is not intended for students with U.S. citizenship (including dual citizens and citizens living abroad) and permanent residents. U.S. citizens living abroad may submit a request to attend ISO on the Life on the Farm Form. Your request will be reviewed by Bechtel staff and a decision will be sent to you by email in June.

Office of Accessible Education

The Office of Accessible Education (OAE) provides services and resources to students with disabilities. If you would like to register with the Office of Accessible Education for disability-related housing accommodations and/or academic accommodations at Stanford; have questions about how; or want to learn more, please complete this section of the form. For more information about services, visit oae.stanford.edu. In order to receive a housing accommodation, you should register with the OAE by June 26, 2020.

Campus Community

Your selections on this form will be provided to the following offices and programs in our campus community. You will receive communication over the summer, based on your selection(s), which will include additional information to help in your transition to Stanford. Whether you opt to receive information in the summer or not, you will have the opportunity once you are on campus to engage with all religious groups, community centers, and programs at Stanford.


Contact Information

Approaching Stanford Team | Monday - Friday, 8:00 a.m. - 5:00 p.m. (PDT)
Phone: (650) 723-7674
Email: approaching@stanford.edu