Frosh Important Dates and Deadlines

In preparation for your arrival, Stanford will send you frequent communications from May to September. Review these important dates and deadlines required for all for first-year students and complete the following items.

Click for a printable PDF of 2019 Important Dates & Deadlines

First Approaching Stanford Email

Wednesday, May 8, 2019

Check your Stanford email at webmail.stanford.edu for weekly student communications and newsletters beginning May 8. You are responsible for reading your email and completing any required actions.

Log into the Approaching Stanford Portal in Stanford Canvas to review the "Approaching Stanford Requirements Checklist" to complete this summer.

If needed, log in to Axess and update your Preferred Name and Mailing Address in the "Student" tab. In June, a package will be mailed to you containing the Approaching Stanford Handbook, Thinking Matters Catalog, and information from Stanford Language Center, Stanford Pre-Orientation Trips (SPOT), and Vaden Health Center & Cardinal Care Insurance. These materials are all available online. Your Common Reading books will also be in your mailing. Enjoy the books and participate in online conversations with faculty and your classmates. You will meet the authors at NSO.

Approaching Stanford Forms Deadline

Friday, June 7 by 8:00 a.m. (PDT)

Complete the required Approaching Stanford Forms online and upload your photo for your Stanford ID card. These forms collect personal information, academic course and housing preferences, and parent/guardian contact(s) for the university. First-year students apply for housing on the Approaching Stanford Forms.

Parent and Guardian Email

June 17

The first of this monthly newsletter will be emailed to the parent(s)/guardian(s) you listed on your Approaching Stanford Forms. All newsletters will be available online.

Vaden Health Forms Deadline

June 30

Complete your required Entrance Health Requirements and Forms online at vaden.stanford.eduSubmit an official immunization record to Vaden Health Center. Contact vaden-emr@stanford.edu with questions.

Final Official Transcript Deadline

July 1

Instructions on submitting your final high school transcript to the Office of Undergraduate Admission are in your admission packet. Contact credentials@stanford.edu with questions.

*If you are sending AP scores to Stanford, please be sure the name and address submitted to the College Board matches your name and address for Stanford. If this information is not an exact match, there may be a delay in posting your scores to your Stanford transcript.

Summer Community Mailings

Mid-July

Sent if you opted to receive information about community programs and religious groups on your Approaching Stanford Forms.

First-Year Courses, Vice Provost for Undergraduate Education Email

August 1

Notification from VPUE of your required first-year courses (THINK, ESF, SLE, ITALIC, PWR1) and featured courses (Introductory Seminars, Frosh 101).

You may view the online listing of Introductory Seminars for first-year students – a brochure will be sent by mail to U.S. addresses and by email to international addresses. Sign up for Autumn IntroSems by August 28.

View all 2019-20 course listings at ExploreCourses.stanford.edu, the official listing of all courses offered for the academic year, which will be published online by August 1.

First-Year Housing Information Email

August 9

Notification of your first-year housing assignment with information from Student HousingResidential Education, and your Resident Fellows.

UAR Academic Advisor Email and New Student Enrollment Hold

August 12

Introduction to your Academic Advisor in Undergraduate Advising and Research (Academic Advising Director or Academic Advisor for Student-Athletes). Beginning in August, schedule a summer advising appointment with your assigned UAR Academic Advisor to have the required initial advising conversation around academic interests, course selection, opportunities, and resources.  

While continuing students can begin registering for courses on August 1, new students have a "New Student Advisement" Enrollment Hold on your accounts preventing you from enrolling. In order for this hold to be released, you must (1) complete an initial academic advising conversation with your UAR Academic Advisor this summer, and (2) move into your campus residence by 5:00 pm on Move-In Day and participate in NSO. The New Student Advisement Enrollment Hold will be automatically released during NSO and you will be able to register in your Autumn Quarter courses at that time. Your course registration is conditional upon completion of New Student Orientation (NSO), which is required for all new students.

Browse the following academic resources and make a list of questions to share with your advisor:

Move-In Day Information Email

August 30

Important information and instructions about Move-In Day (September 18, 2019), including packing/shipping guidelines, a printable map, directions, and a free NSO parking pass.

Move-In begins at 8:00 a.m. on September 18 at your residence. Plan on arriving to Stanford between 8:00 a.m. and 12:00 p.m. All students must be checked in by 5:00 p.m.

Stanford Newcomer Guide Notification Email

September 13

Introduction to your Stanford Newcomer Guide (SNG) and information about your first meeting during NSO.

Cardinal Care Health Insurance Acknowledgement Deadline

September 15

Beginning August 1, acknowledge or waive enrollment in Cardinal Care Health Insurance online in Axess. Deadline for International Students to waive Cardinal Care is August 15.

University Bill Payment Deadline 

September 15

Beginning August 20, view your first University bill online in Axess and pay your billSet up Direct Deposit and ePay in Axess.

Stanford Survey of New Students Deadline

September 17

On August 13, check your email for your unique survey link and complete this important university survey.

Stanford Required Online Education Courses Deadline

September 17

On August 17, check your email for notification about these required online courses and complete them before NSO begins.

  • Alcohol Education
  • Haven-Sexual Assault & Relationship Violence Prevention, Healthy Relationships, and Consent Education

New Student Orientation Begins

Wednesday, September 18 by 5:00 p.m.

Move-In Day! All students must be checked in by 5:00 p.m. Full participation in nSO IS REQUIRED FOR ALL NEW STUDENTS. 

Preliminary Study List Deadline

Monday, September 23 by 5:00 p.m.

If you have completed an advising conversation with your UAR Advisor and are attending NSO, the "New Student Advisement" Enrollment Hold will be released and course registration will open during NSO.

Register your Autumn Quarter courses in Axess by the Preliminary Study List Deadline, 5:00 p.m. on September 23, the first day of of the quarter.

You can make adjustments to your study list until the Final Study List Deadline on October 11.

For International Students Only

In addition to the above items, all international students (non-US citizens/permanent residents) must complete the following:

  • Declaration of Finances - Information about applying for the I-20/DS-2019 was sent to you by the Office of Undergraduate Admission upon your acceptance. You must complete and submit your Declaration of Finances form to the Bechtel International Center
  • Cardinal Care Health Insurance Acknowledgement/Waiver - Submit the International Student Insurance Coverage Certification Form by August 15 if you do not wish to enroll in Cardinal Care Health Insurance.
  • International Student Orientation - Confirm you will attend International Student Orientation (September 15-18, 2019) on your Approaching Stanford Forms. ISO is required for all international students for whom Bechtel issues immigration documents. ISO is not intended for U.S. citizens living abroad, permanent residents, or students for whom Bechtel does not issue immigration documents. If you are a US citizen living abroad, you may submit a request to attend ISO on your Approaching Stanford Forms.

Additional To-Do Items

Complete the following items if applicable to you:

  • Review Placement Tests and Diagnostics for New Students.

  • Take an online Language Placement Test, according to the test schedule, between June 1-July 15.

  • Register to attend a Stanford Pre-Orientation Trip (SPOT) during the registration window of June 17-21SPOT will take place September 12-18.

  • ​Contact and register with the Office of Accessible Education (OAE) to request academic and/or housing accommodations for a documented disability or medical condition. Deadline to request a disability-related housing accommodation is June 28.

  • Enroll in the Installment Payment Plan in Axess by July 15 if you want to spread payment of large University fees over three monthly installments per quarter. To enroll, log in to Axess > click on "Student" > scroll down to the "Finances" section > select "Other Financial" on the drop-down menu > select "Enroll in Installment Payment Plan".

  • Report any outside scholarship awards to the Financial Aid Office in Axess.

  • Browse Introductory Seminars available August 1 and sign up for Autumn IntroSems by the August 28 deadline.

  • Take an online placement diagnostic for Physics (July-August, more info in summer).

  • Take an online placement test for Chemistry (August, more info in summer).

  • Take an online placement diagnostic for Math (August, more info in summer).

  • Remind your families to purchase tickets online to the NSO Dinner with the Provost.

  • Attend a local New Student Send-Off in August, hosted around the world by Stanford Alumni - Check to see if one will be held near you.

  • Contact the College Board and request to have your AP scores sent to Stanford. Please be sure the name and address submitted to the College Board matches your name and address on your Stanford record. If this information is not an exact match, there may be a delay in posting your scores to your Stanford transcript.

  • Contact the International Baccalaureate Organization and request to have your IB scores sent to Stanford.

  • Review Transfer Credit request guidelines and determine whether to submit a request for transfer credit to the Office of the University Registrar.