Transfer Important Dates and Deadlines

*2020 Approaching Stanford content will be updated in the spring. You may review 2019 content on this page.*

In preparation for your arrival, Stanford will send you frequent communications from June to September. Review these important dates and deadlines required for all for transfer students and complete the following items.

Click here for a printable PDF of 2019 Important Dates and Deadlines for Transfers

First Approaching Stanford Email

Friday, June 7, 2019

Check your Stanford email at for weekly student communications and newsletters beginning June 7. You are responsible for reading your email and completing any required actions.

Log into the Approaching Stanford Portal in Stanford Canvas to review the "Approaching Stanford Requirements Checklist" to complete this summer.

If needed, log in to Axess and update your Preferred Name and Mailing Address in the "Student" tab. A package will be mailed to you containing the Approaching Stanford Handbook and information about Transfer Visit Day, Stanford Language Center, Stanford Pre-Orientation Trips, and Vaden Health Center & Cardinal Care Insurance. These materials are all available online; Your Common Reading books will also be in your mailing. (2 physical books will be included, the 3rd is accessible online as a free e-book.) Enjoy the books and participate in online conversations with faculty and your classmates. You will meet the authors during the "Three Books" program at NSO.

Approaching Stanford Forms Deadline

Friday, June 28 by 8:00 a.m. (PDT)

Complete the required Approaching Stanford Forms online and upload your photo for your Stanford ID card. These forms also collect your family contact information for the university. Transfer students living in undergraduate housing apply for housing on these forms.

For age 25+ and/or family (couples/children) housing: complete Grad Housing Application by July 7.

Final Official Transcript Deadline

July 15

Instructions on submitting your final college transcript, if applicable, to the Office of Undergraduate Admission are in your admission packet. Contact with questions.

Parent and Family Email

July 15

The first of this monthly newsletter will be emailed to the parent or family members you listed on your Approaching Stanford Forms. All newsletters are available online.

Summer Community Emails and Mailings


Sent if you opted to receive information about community programs and religious groups on your Approaching Stanford Forms.

Explore Courses 2019-20 and New Student Enrollment Hold

August 1

Beginning August 1, browse 2019-20 course listings in Explore Courses and consult with the Transfer Advising Coordinator, Sally Mentzer, in Sweet Hall for guidance.

While continuing students can begin to register for courses, new students have a "New Student Advisement" Enrollment Hold on your accounts preventing you from enrolling. Transfers may schedule an appointment with Sally Mentzer who will release this hold after reviewing your course choices and having an advising conversation with you. Once your hold has been lifted, you can begin enrolling in your Autumn Quarter classes in Axess

Note: New Student Orientation (NSO) is required for all new undergraduate students and you are required to participate in NSO. Your course registration is conditional upon completion of NSO.

Browse the following resources and make a list of questions to share with your advisor:

Academic Planning Worksheet

Vice Provost for Undergraduate Education Email

August 1

VPUE email introduction of Stanford Introductory Seminars. View the online catalog of 2019-2020 Introductory Seminars and sign up for Autumn IntroSems by August 28. Transfers have priority for sophomore-preference seminars.

Transfer Visit Days

August 1 and 2

Attend this recommended optional visit to Stanford and meet with Stanford offices, staff, current students, and each other. Online registration deadline is July 5.

Vaden Health Requirements & Forms Deadline

August 15

Complete your required Entrance Health Requirements and Forms online at Submit an official immunization record to Vaden Health Center. Contact with questions.

Housing Information Email

August 23

Notification of your transfer housing assignment with information from Student Housing. Transfer students living in undergraduate housing will receive additional information from  Residential Education and your Resident Fellows. Transfers students living in graduate housing will be supported by the Graduate Life Office.

NSO & Move-In Day Information Email

August 30

Important information about NSO and Move-In Day (September 18, 2019), including packing/shipping guidelines, a printable map, directions, and a free NSO parking pass. 

NSO check-in for all new transfers will take place at Kimball Hall from 8:00 a.m. and 12:00 p.m. All students must be checked in for NSO by 5:00 p.m. on September 18.

If you are bringing a car to campus, you must purchase a campus parking permit.

Stanford Newcomer Guide Email

September 13

Introduction to your Stanford Newcomer Guide (SNG) and information about your final meeting during NSO.

Cardinal Care Health Insurance Acknowledgement Deadline

September 15

Retain or waive Cardinal Care Health Insurance online in Axess. Deadline for International Students to waive Cardinal Care is August 15.

University Bill Payment Deadline

September 15

Beginning August 20, view your first University bill online in Axess and pay your bill. Set up Direct Deposit and ePay in Axess.

Stanford Required Online Education Courses Deadline 

September 17

On August 17, check your email for notification about these required online courses and complete them before NSO begins.

Alcohol Education for College
Sexual Assault Prevention for Undergraduates
Office of Community Standards: Fundamental Standard and Honor Code

New Student Orientation Begins

Wednesday, September 18

All Transfers should check in and pick up your NSO materials at Kimball Hall from 8:00 a.m. – 12:00 p.m. (And at the Housing Front Desk from 12:00 – 5:00 p.m.) All students must be checked in by 5:00 p.m. NSO is required for all new students.

Preliminary Study List Deadline

Monday, September 23

Register your Autumn Quarter classes online in Axess by the Preliminary Study List Deadline, 5:00 p.m. on September 23, the first day of of the quarter.

You can make adjustments to your study list until the Final Study List Deadline on October 11.

International Students Only 

In addition to the above items, all international students (non-US citizens/permanent residents) must complete the following:

  • Declaration of Finances - Information about applying for the I-20/DS-2019 was sent to you by the Office of Undergraduate Admission upon your acceptance. You must complete and submit your Declaration of Finances form to the Bechtel International Center.
  • Cardinal Care Health Insurance Acknolwedgement/Waiver - Submit the International Student Insurance Coverage Certification Form by August 15 if you do not wish to enroll in Cardinal Care Health Insurance.
  • International Student Orientation - Confirm you will attend International Student Orientation (September 15-18, 2019) on your Approaching Stanford Forms. ISO is required for all international students for whom Bechtel issues immigration documents. ISO is not intended for U.S. citizens living abroad, permanent residents, or students for whom Bechtel does not issue immigration documents. If you are a U.S. citizen living abroad, you may submit a request to attend ISO on your Approaching Stanford Forms.

Additional To-Do Items

Complete the following items if applicable to you: