Apply to be a New Student Orientation Coordinator

Mission of New Student Orientation (NSO)

Starting with the Approaching Stanford process through New Student Orientation, the Office of Academic Advising strives to acclimate each entering first-year and transfer class to life at Stanford by introducing them to the University's diverse educational opportunities and resources; acquainting them with other students and University staff; helping them feel at home in their residential community; and creating for them a sense of place in Stanford's history as contributing members. Academic Advising also establishes the relationship between family members and the University by introducing them to Stanford culture and resources, providing opportunities to interact with other parents and families, and offering support as their students enter college. 

To achieve this, Academic Advising relies heavily on recruiting a productive and dedicated team of Orientation Coordinators (OCs) to support the myriad events, projects, and tasks that go into welcoming new students to Stanford. 

Stanford University's New Student Orientation fulfills its mission by meeting the following goals:

  1. Build community among students and staff
  2. Empower students to take an active role in developing their own academic trajectories and stretch their intellectual boundaries
  3. Give students the tools to manage their own physical and mental health in our academically rigorous environment
  4. Educate students about their rights and responsibilities as contributing members of the Stanford community in accordance with the Honor Code and the Fundamental Standard
  5. Encourage students to challenge preconceptions and engage with diversity and social justice

Questions? Consider attending an info session:

  • Wednesday November 18, 9am PST
  • Wednesday January 20, 3pm PST
  • Wednesday January 27, 12pm PST

All info sessions will be on zoom at this link

About the Position              APPLY HERE                   

*As of November 2020, the University has not yet made a decision on whether NSO 2021 will be in-person or virtual. Pending county health guidelines and the continuing changes with regards to COVID-19, the program and the position is subject to change. Please take that into consideration as you complete your application.

Orientation Coordinators (OCs) will help plan and implement the Approaching Stanford process and New Student Orientation. OCs will gain professional skills and experience including project management, writing, collaboration, knowledge of University policies and procedures, teamwork, and mentorship. Communication with administrators, departments, services, new students, and parents/families is an integral aspect of this position. 

OCs will work in a variety of areas that may include the following:

  • Volunteer Recruitment and Management (recruiting volunteers to connect with first-year students and event implementation)
  • Social Media and Digital Engagement with incoming new students and their families (growing an audience on all platforms including but not limited to Instagram, Facebook, and other sources of social media)
  • Communicate with and answer questions from incoming students and family members using phone, email, and social media
  • Maintain NSO Event database and other planning spreadsheets/documents
  • Coordinate details of major NSO events including but not limited to Convocation, Faces of Community, Beyond Sex Ed, Three Books, Discover Stanford
  • Support event implementation and training of community programs that host events (communities include A3C, BCSC, NACC, QSR, FLI Office, WCC, Religious Life Office, Markaz, Bechtel International Center, Transfer students)
  • Support in video/filming projects, maintaining the OC Blog
  • Design and create the printed frosh and transfer Lookbook, apparel, calendars, programs, and other print publications (experience with Adobe and other design applications is a plus but not necessary for the role)
  • Other duties as assigned (Flexibility to shift priorities and areas of focus)

Overview of the Application and Interview Process

  • Completed application due on Friday February 5, 2021 at 11:59pm  includes basic information (class year, academic interests, resumé, etc.) and short essay questions
  • Once application is completed, candidates will be invited for an individual interview with professional staff on NSO team
  • Notification of the status of candidacy on the OC team will be on or around Friday February 28, 2021

Expectations & Compensation

OCs are required to:

  • Be available either on campus or virtually for the duration of their employment (Spring quarter through NSO which is from September 14-September 19, 2021)
  • Work 4 - 8 hours a week during Spring quarter (virtually or in-person)
  • Work full time beginning on Monday, June 21 through New Student Orientation, with significant additional hours necessary the week before and during NSO. The summer, full-time OC work schedule is 9:00am - 5:00pm, Monday through Thursday, and 9:00am - 1:00pm on Fridays.
  • Be enrolled as an undergraduate or co-term student for spring 2021 and autumn 2021
  • Work as needed after NSO through October to wrap-up and submit final reports (5-10 hours of work).
  • OCs are paid hourly at a competitive student employee rate, total compensation is around $8000. Academic Advising will also provide additional financial support to help with the cost of summer housing. OCs are encouraged to live on-campus, pending University approval for the summer and should submit an application for on-campus summer housing if they decide to do so. In addition to hourly pay, OCs also receive compensated early arrival housing into their fall assignment and dining, NSO apparel, and occasional meals throughout the summer. OCs may take 3 vacation days during the summer in addition to designated holidays. Please email Joanie Ly with questions or to learn more about the OC role's overall compensation.

Physical Demands of the Position

Part of planning and implementing New Student Orientation where Stanford welcomes over 2000+ students comes with physical demands that all candidates for the OC position should be aware of that include but are not limited to:

  • Late nights and early morning hours during the week of NSO and the week leading up to NSO
  • Lifting and transporting heavy boxes (10-20lbs) for an in-person NSO
  • Setting up and breaking down tables and chairs for large and small scale events for an in-person NSO
  • Directing student traffic and assisting with event speakers for an in-person NSO
  • Other duties as assigned

Note: If hired, OCs cannot hold a residence staff position (e.g. RA, and ETA) for 2021-22 or enroll in any programs (Sophomore College and Arts Intensive) that occur before the start of the academic year in September 2021. We have found that students involved in these programs do not have the time needed to commit to OC responsibilities.

What are we looking for in an OC?

  • Fondness for the new student experience and a desire to give back to Stanford
  • Excellent organizational, problem-solving, and time management skills
  • Strong oral and written communication skills
  • Ability to work independently and as a member of a team while juggling multiple tasks and strict deadlines
  • Being comfortable with working in an occasionally high-stress environment
  • A willingness to support the team in all ways needed, including doing a fair amount of work that might often not get as much credit (grunt work, behind the scenes)
  • Resourcefulness, flexibility, enthusiasm, a positive attitude, and a sense of humor
  • Ability to deal effectively with different and diverse groups of people, including students, parents/families, faculty, staff, and alumni
  • Knowledge of MS Word and Excel; Adobe Illustrator, Photoshop, and InDesign -- or the willingness to learn new software programs
  • Previous leadership experience working with new students and/or major Stanford events is preferred but not necessary. What is desired is an openness to learn and grow together as a team.

6 Orientation Coordinator positions available. Academic Advising values diversity, equity, and inclusion by actively seeking talented applicants from a variety of backgrounds.

Questions?

Email Joanie at joaniely@stanford.edu