Apply to be a New Student Orientation Coordinator

 

The OC Application deadline for 2020 has passed, please check back next year

 

Mission of New Student Orientation (NSO)

Starting with the Approaching Stanford process through New Student Orientation, the Office of Academic Advising strives to acclimate each entering first-year and transfer class to life at Stanford by introducing them to the University's diverse educational opportunities and resources; acquainting them with other students and University staff; helping them feel at home in their residential community; and creating for them a sense of place in Stanford's history as contributing members. Academic Advising also establishes the relationship between family members and the University by introducing them to Stanford culture and resources, providing opportunities to interact with other parents and families, and offering support as their students enter college. 

To achieve this, Academic Advising relies heavily on recruiting a productive and dedicated team of Orientation Coordinators (OCs) to support the myriad events, projects, and tasks that go into welcoming new students to Stanford. 

Stanford University's New Student Orientation fulfills its mission by meeting the following goals:

  1. Build community among students, faculty, and staff
  2. Empower students to take an active role in developing their own academic trajectories and stretch their intellectual boundaries
  3. Give students the tools to manage their own physical and mental health in our academically rigorous environment
  4. Educate students about their rights and responsibilities as contributing members of the Stanford community in accordance with the Honor Code and the Fundamental Standard
  5. Encourage students to challenge preconceptions and engage with diversity and social justice

 

Questions? Consider attending an info session:

  • Wednesday January 15, 3pm
  • Friday January 17, 2pm

Location: Sweet Hall 118

About the Position

Orientation Coordinators (OCs) will help plan and implement the Approaching Stanford process and New Student Orientation. This position is structured to be a formal work experience for undergraduate students, though coterm students are encouraged to apply. OCs will gain professional skills and experience including project management, effective communication and writing, collaboration, knowledge of University policies and procedures, teamwork, and mentorship. Communication with faculty, administrators, departments, services, new students, and parents/families is an integral aspect of this position. Please note that while OCs will be assigned a primary project area, they are expected to assist with other project areas throughout the job for a more well-rounded experience. Please mark your preferences in your application. 

Volunteer Management

  • Recruit and manage 100+ Orientation Volunteers (OVs)
  • Directly supervise 10-12 Head Orientation Volunteers (HOVs)
  • Design and lead training sessions and bonding activities for all NSO volunteers
  • Create and manage detailed HOV team schedules and instructions for the week of NSO
  • Oversee regular summer outreach and communication to all volunteers
  • Foster engagement, excitement, and positive morale for volunteers during NSO

Communication & Outreach

  • Communicate with and answer questions from incoming students and family members using phone, email, and social media
  • Coordinate publications and communications, including the Approaching Stanford Handbook, hard copy and electronic mailings, and OC Blog content
  • Track and process Approaching Stanford forms and data for incoming students, including photos, housing preferences, and assignments
  • Coordinate summer outreach between first-year/transfer students and NSO volunteers
  • Manage Check-In Packet Process and Campus Distribution materials and assembly processes
  • Manage internal OC team morale and programming

Events & Logistics

  • Maintain master NSO event database and multiple inventory/planning spreadsheets
  • Coordinate details of major NSO events: Convocation, Faces of Community, Beyond Sex Ed, Three Books, Discover Stanford, Provost Dinner, and the New Student Party
  • Conduct outreach to multiple campus partners to schedule NSO open houses, information sessions, tours, etc.
  • Plan for student accommodations and accessibility at all NSO events
  • Oversee and create directional maps and signage for Move-In Day and NSO events
  • Manage vendors and supply orders (e.g. security, portables, golf carts)

Community Programs

  • Coordinate event planning for the 10 community programs that host NSO events
  • Train and liaise with Community Coordinators (CCs) and community center/program staff
  • Manage summer community mailings to incoming students
  • Monitor community program budgets and expenses
  • Oversee materials and supply orders for all community events

Design

  • Create and design the printed frosh and transfer Lookbook
  • Design apparel (e.g. volunteer t-shirts, OC gear), calendars, programs, and other print publications
  • Support video/filming projects (as needed)
  • Assist with web authoring projects (as needed)
  • Note: Requires knowledge of InDesign, Adobe Photoshop, Adobe Illustrator, and other design/video software

Overview of the Application Process

A complete application consists of the following components:

  • Basic information (class year, academic interests, resumé, etc.)
  • Orientation Coordinator project area preferences 
  • Short essay responses

Overview of the Interview Process

  • All applicants will be required to attend a first-round group interview after the application deadline (dates, times, and details will be sent via email)
  • Invitations will be sent out post group process to candidates who qualify for a final round individual interview with professional staff and former OCs (dates, times, and details will also be sent via email)
  • Notification of the status of candidacy  on the OC team will be Friday February 28, 2020

Expectations & Compensation

OCs are required to:

  • Be on campus for the duration of their employment (Spring quarter through NSO which is from September 16-September 20, 2020)
  • Work 4 - 8 hours a week during Spring quarter
  • Work full time beginning on Monday, June 22 through New Student Orientation, with significant additional hours necessary the week before and during NSO. The summer, full-time OC work schedule is 9:00am - 5:00pm, Monday through Thursday, and 9:00am - 1:00pm on Fridays.
  • Be enrolled as an undergraduate or co-term student for autumn 2020
  • Work as needed after NSO through October to wrap-up and submit final reports (5-10 hours of work).
  • Total Compensation is $10,000 

Physical Demands of the Position

Part of planning and implementing New Student Orientation where Stanford welcomes over 1700+ students comes with physical demands that all candidates for the OC position should be aware of that include but are not limited to:

  • Late nights and early morning hours during the week of NSO and the week leading up to NSO
  • Lifting and transporting heavy boxes (10-20lbs)
  • Setting up and breaking down tables and chairs for large and small scale events
  • Directing student traffic and assisting with event speakers
  • Other duties as assigned

 

Note: If hired, Academic Advising student staff members cannot hold a residence staff position (e.g. RA, RCC, PHE, Row Manager, etc.) for 2020-21 or enroll in any programs that occur before the start of the academic year in September 2020. We have found that students involved in these programs do not have the time needed to commit to Academic Advising staff responsibilities.

OCs are paid hourly at a competitive student employee rate. Academic Advising will also provide additional financial support to help with the cost of summer housing. OCs are encouraged to live on-campus for the summer and should submit an application for on-campus summer housing if they decide to do so. In addition to hourly pay, OCs also receive compensated early arrival housing into their fall assignment and dining, NSO apparel, and occasional meals throughout the summer. OCs may take 3 vacation days during the summer in addition to designated holidays. Please email Joanie Ly with questions or to learn more about the OC role's overall compensation.

What are we looking for in an OC?

  • Fondness for the new student experience and a desire to give back to Stanford
  • Excellent organizational, problem-solving, and time management skills
  • Strong oral and written communication skills
  • Ability to work independently and as a member of a team while juggling multiple tasks and strict deadlines
  • Being comfortable with working in an occasionally high-stress environment
  • An understanding and appreciation of both the small details and "the big picture" in any given project
  • A willingness to support the team in all ways needed, including doing a fair amount of work that might often not get as much credit (grunt work, behind the scenes)
  • Resourcefulness, flexibility, enthusiasm, a positive attitude, and a sense of humor
  • Ability to deal effectively with different and diverse groups of people, including students, parents/families, faculty, staff, and alumni
  • Knowledge of MS Word and Excel; Adobe Illustrator, Photoshop, and InDesign -- or the willingness to learn new software programs
  • Previous leadership experience working with new students and/or major Stanford events is preferred but not necessary. What is desired is an openness to learn and grow together as a team.

5 Orientation Coordinator positions available. Academic Advising values diversity, equity, and inclusion by actively seeking talented applicants from a variety of backgrounds.

Questions?

Email Joanie at joaniely@stanford.edu