Approaching Stanford Forms

We will be updating our online content in May 2014.  Please check back in May when we launch the Approaching Stanford process for the Class of 2018 and new transfers.  In the meantime, you are welcome to review the 2013 Approaching Stanford information and resources provided to the Class of 2017 and new transfers.

Before You Begin Your Forms

Read pages 1 to 19 of the Approaching Stanford Handbook, which includes the sections "Welcome to Stanford University," "Stanford, Past and Present," and "Approaching Your Forms."  Freshmen must also read the Thinking Matters Catalog prior to completing Forms 4 and 5.

Important Notes

  • It is necessary that you, the student, complete your own Approaching Stanford Forms.  You may not authorize another individual to complete them on your behalf, especially since that would require the disclosure of your SUNet ID password, which is not permitted.
  • The information that you provide in these forms will be used in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and University policy.


Submit your Approaching Stanford forms by 5:00 p.m. (PST) on the appropriate deadline.  Be sure to start your forms well before these deadlines to account for any unexpected problems.  It's critical that you complete your forms on time; we start reading your forms right away.

Class Year Deadline
Freshmen Wednesday, June 5, 2013
Transfers Tuesday, July 2, 2013

If you do not fully complete the required forms by the stated deadlines, this may impact a number of processes, including the housing assignment process, our advisor match, and our ability to have critical items like your Stanford ID card ready for you when you arrive on move-in day.

  • If you do not complete the Student Check-In on Axess during the Approaching Stanford Forms period, it is critical that you address this immediately, prior to your arrival on campus.  All incoming freshmen and transfers have a hold on their Axess record until the required items of the Student Check-In are complete, preventing you from enrolling in courses.
  • If you you are late in submitting a photo via the Stanford ID Card Office's online photo submission system, your photo will not be included in the printed Stanford Facebook that is distributed on move-in day.  It is also likely that your Stanford ID Card will not be immediately available when you check-in on move-in day - if this is the case, you will need to go to the Student Services Center on move-in day in order to have your picture taken and ID Card printed.


If you have questions or are having difficulty with your Approaching Stanford Forms, please review the tips posted on the Approaching Guide.   If your question is not answered there, contact the Approaching Stanford team in Undergraduate Advising and Research at (650) 72-FROSH or email  Please keep in mind that our office is open Monday through Friday from 8:00 a.m. to 5:00 p.m. (PST), so do not wait until the weekend or the evening before your forms are due to send us your questions.