Apply to be a Freshman Transition Coordinator

2015 Freshman Transition Coordinator Application

6 positions are available.

During the Approaching Stanford process through New Student Orientation, Undergraduate Advising and Research (UAR) strives to acclimate each entering freshman and transfer class to life at Stanford by introducing them to the University's diverse educational opportunities and resources; acquainting them with other students and University staff; helping them feel at home in their residential community; and creating for them a sense of place in Stanford's history as contributing members. The UAR also establishes the relationship between parents and the University by introducing them to Stanford culture and resources, providing opportunities to interact with other parents, and offering support as their students enter college.  Undergraduate Advising and Research values diversity and actively seeks talented applicants from diverse backgrounds.

The FTC application process for NSO 2015 has closed.

Overview of the Application Process

A complete application consists of the following components:

  • Basic information (contact information, academic information, experience, technical skills, etc.)
  • Freshman Transition Coordinator position preferences
  • Short essay responses
  • Resumé
  • Recommendation - Your recommender should be an employer or advisor who has supervised you in a work or volunteer experience or a student activity (preferably from Stanford).  Please ask your recommender to complete this FTC Recommendation Form no later than 9:00 a.m. on Thursday, February 12, 2015.

Invitations for individual interviews will be sent by Friday, February 13. First-round interviews will take place the week of February 16 and second-round group interviews will occur the week of March 2. You will be contacted via email with further information about the interview timeline.

About the Position

As part of a diverse staff of students, representative of our undergraduate population, the six Freshman Transition Coordinators (FTCs) will help coordinate the Approaching Stanford process and New Student Orientation. This position is structured to be a formal work experience for continuing upperclass students, though all undergraduate students and coterm students are welcome to apply. FTCs will gain professional skills and experience, including project management, effective communication and writing, collaboration, knowledge of university policies and procedures, teamwork, and mentorship. Communication with faculty, administrators, departments, services, new students, and parents is an integral aspect of this position.

FTCs will be assigned specific roles and responsibilities within the following areas. Please mark your preferences on your application. 

Academic Programs

  • Coordinating scheduling, equipment, and logistics for academic programs (e.g., Academic Planning and Engaging With Faculty sessions)
  • Supporting the Pre-Major Advisor (PMA) match process
  • Assisting with language placement exam scheduling
  • Assembling materials and signage for academic and PMA programming/training

Approaching Stanford

  • Communicating with and answering questions from incoming students using phone, email, and social media
  • Coordinating publications and communications, including the Approaching Stanford Handbook, hard copy and electronic mailings, weekly newsletters, and web content
  • Tracking and processing Approaching Stanford forms and data for incoming students, including photos, housing preferences, and assignments

Community Programs

  • Coordinating event planning for the 10 community programs that host NSO events (e.g., AANSOC, BROC, CLOC, First Gen/Low Income, ISOC, LGBT-CRC, NAOC, Religious Life, Transfers, and WCC)
  • Training Community Coordinators and overseeing Community Orientation Volunteer selection

Graphic Design

  • Designing the printed Stanford Frosh Lookbook, name tags, other print publications, and NSO t-shirts
  • Requires knowledge of InDesign, Adobe Photoshop, Adobe Illustrator, and other design programs


  • Maintaining databases, spreadsheets, space reservations, and facilities and event services work orders
  • Managing non-Stanford vendors and supply orders
  • Oversees event/directional signage printing, distribution, and deployment

NSO Event Planning

  • Coordinating major NSO events such as Convocation, Parent Dinner, President’s Reception, New Student Party, academic panels, and all Memorial Auditorium events (e.g., Discover Stanford, The Real World)

Orientation Volunteer Management

  • Recruiting, selecting, training, scheduling and managing approximately 150 Orientation Volunteers

Video Production

  • Producing informational videos on topics such as Three Books , academic advising, preparing for Stanford, and a preview video of NSO
  • Requires knowledge of video-editing software, hardware, and tools

What commitment is an FTC expected to make?

FTCs are expected to:

  • Attend a full-day team retreat on Saturday, April 4 and be on-campus for the duration of their employment (spring quarter through NSO)
  • Work 5-8 hours a week during spring quarter on Approaching Stanford, NSO preliminary planning, and Orientation Volunteer recruitment
  • Work full time beginning on Monday, June 22 through New Student Orientation, with significant additional hours necessary the week before and during NSO
  • Work as needed after NSO through October to wrap-up and submit final reports of their work (approximately 30 hours of work).

UAR student staff members cannot hold a residence staff position (e.g., RA, RCC, PHE, Row Manager, etc.) for 2015-16 or enroll in any programs that occur before the start of the academic year in September 2015. We have found that students involved in these programs do not have the time needed to commit to UAR staff responsibilities.

Compensation for the spring, summer, and autumn work periods is approximately $9,000.  FTCs are encouraged to live on campus for the summer and should submit an application for on-campus summer housing if they decide to do so.  FTCs may take three vacation days during the summer in addition to the University holidays.  UAR does not directly pay for FTCs' summer housing or meal plans, but total compensation is structured to incorporate the cost of living on campus for the summer.

What qualities are we looking for in a Freshman Transition Coordinator?

  • Fondness for the new student experience and a desire to give back to Stanford
  • Strong leadership experience at Stanford
  • Strong organizational and time management skills
  • Strong oral and written communication skills
  • Ability to work independently and as a member of a team
  • Ability to juggle multiple tasks with strict deadlines
  • An eye for both the big picture and small details
  • A willingness to support the team in all ways needed, including doing a fair amount of “grunt” work
  • Ability to deal effectively with different and diverse groups of people, including students, parents, faculty, staff, and alumni
  • Previous experience working with new students and/or major Stanford events preferred
  • Working knowledge of computer programs such as Word, Excel, Illustrator, Photoshop, InDesign, general website maintenance, and/or the willingness and ability to learn an application
  • Enthusiasm, a positive attitude, and a sense of humor 


If you have questions about the Freshman Transition Coordinator positions or the application process, please contact Anna Stone, Assistant Director of New Student Programs in UAR, at