Apply to be a Freshman Transition Coordinator

2014 Freshman Transition Coordinator Application

6-7 positions are available.

During the Approaching Stanford process through New Student Orientation, Undergraduate Advising and Research (UAR) strives to acclimate each entering freshman and transfer class to life at Stanford by introducing them to the University's diverse educational opportunities and resources; acquainting them with other students and University staff; helping them feel at home in their residential community; and creating in them a sense of place in Stanford's history as contributing members. The UAR also establishes the relationship between parents and the University by introducing them to Stanford culture and resources, providing opportunities to interact with other parents, and offering support as their students enter college.  Undergraduate Advising and Research values diversity and actively seeks talented applicants from diverse backgrounds.

The 2014 FTC application Period has closed.
Please contact Anna Stone, Student Programs Manager in Undergraduate Advising and Research, at if you have any questions.

Overview of the Application Process

A complete application consists of the following components:

  • Basic information (contact info, academic info, experience, technical skills, etc.)
  • Freshman Transition Coordinator position preferences
  • Short essay responses
  • Resume
  • Recommendation - Your recommender should be an employer or group advisor who has supervised you in a work or volunteer experience or a student activity (preferably from Stanford). Once you submit your application, your recommender will be sent an automated message with a link to download the following Recommendation Form. Recommendations must be submitted by 5:00 pm Wednesday, February 19.

Invitations for individual interviews will be sent by Thursday, February 20. First round interviews interviews will take place the week of February 24 and second round group interviews will take place the week of March 3. You will be contacted via email with further information about the interview timeline.

About the Position

As part of a diverse staff of students, representative of our undergraduate population, the seven Freshman Transition Coordinators (FTCs) will help coordinate the Approaching Stanford process, New Student Orientation, and Pre-Major Advising. 

This position is structured to be a formal work experience for continuing upperclass students (coterms are eligible), though all undergraduate students are welcome to apply. FTCs will gain professional skills and experience, including project management, effective communication and writing, collaboration, knowledge of university policies and procedures, teamwork, and mentorship. Communication with faculty, administrators, departments, services, new students, and parents is an integral aspect of this position.

FTCs will be assigned specific roles and responsibilities within the following areas. Please mark your preferences on your application. 


  • Supporting the pre-major advisor match process and pre-major advisor training

Approaching Stanford

  • Communicating with and answering questions from incoming students using phone, email, and social media
  • Coordinating publications and communications, including the Approaching Stanford Handbook, hard copy and electronic mailings, weekly newsletters, and web content
  • Tracking and processing Approaching Stanford forms and data for incoming students, including photos, housing preferences, and assignments

Community Programs

  • Coordinating event-planning for the 10 community programs that host NSO events (e.g., AANSOC, BROC, CLOC, First Gen/Low Income, ISOC, LGBT-CRC, NAOC, Religious Life, Transfers, and WCC)
  • Training Community Coordinators and overseeing Community Orientation Volunteer selection

Graphic Design

  • Designing the printed Stanford Frosh Facebook, other print publications, and NSO t-shirts
  • Requires knowledge of InDesign and other design programs


  • Maintaining databases, spreadsheets, space reservations, and facilities and event services work orders
  • Managing non-Stanford vendors

NSO Event Planning

  • Coordinating New Student Orientation key events such as Convocation, Parent Dinner, President’s Reception, New Student Party, Panels, Memorial Auditorium Events, etc.

Orientation Volunteer Management

  • Recruiting, selecting, training, and managing approximately 150 Orientation Volunteers

Video Production

  • Producing videos on topics such as: NSO Preview, Three Books, and Preparing for Stanford
  • Requires knowledge of video-editing software, hardware, and tools

What commitment does a UAR Staff Member make?

FTCs are expected to:

  • attend a full-day team retreat on Saturday, April 5, and be on-campus for the duration of their employment (spring quarter through NSO);
  • work five to eight hours a week during spring quarter on Approaching Stanford, NSO preliminary planning, and Orientation Volunteer recruitment;
  • work full time beginning Monday June 23, 2014, through New Student Orientation (with significant additional hours necessary the week before and during NSO); and
  • work as needed after NSO through October to wrap-up and submit final reports of their work (approximately 30 hours of work).

UAR student staff members cannot hold a residence staff position (e.g., RA, RCC, PHE, Row Manager, etc.) for 2014-15 or enroll in any programs that occur before the start of the academic year in September 2014. We have found that students involved in these programs do not have the time needed to commit to UAR staff responsibilities.

Compensation for the spring, summer, and autumn work periods is approximately $8,500. FTCs are encouraged to live on campus for the summer and should submit an application for on-campus summer housing if they decide to do so. FTCs may take three vacation days during the summer in addition to the University holidays.

What qualities are we looking for in a Freshman Transition Coordinator?

  • Fondness for the new student experience and a desire to give back to Stanford
  • Strong leadership experience at Stanford
  • Strong organizational skills
  • Strong oral and written communication skills
  • Ability to work independently and as a member of a team
  • Ability to juggle multiple tasks with strict deadlines
  • Ability to work with a diverse staff and interact with a diverse constituency
  • An eye for the big picture and the small detail
  • A willingness to support the team in all ways needed, including doing a fair amount of “grunt” work
  • Ability to deal effectively with different groups of people, including students, parents, faculty, staff, and alumni
  • Previous experience working with new students and/or major Stanford events preferred
  • Working knowledge of computer programs such as Word, Excel, Illustrator, Photoshop, InDesign, website maintenance (and/or the willingness and ability to learn an application)
  • Broad knowledge of academic advising and academic and co-curricular opportunities at Stanford
  • A sense of humor 


If you have questions about the Freshman Transition Coordinator positions, please contact Anna Stone, Student Programs Manager in Undergraduate Advising and Research, at