Transfer Important Dates and Deadlines

*We are closely tracking the latest public health guidance as the uncertain COVID-19 situation continues to evolve and we will continue to share updates and information with you throughout the summer. As a result, dates and deadlines below are subject to change.*

In preparation for your arrival, Stanford will send you frequent communications from June to September. Review these important dates and deadlines required for all for transfer students and complete the following items.

This table shows communication items, dates, and actions transfer students should complete between May and September.
Communication Item Date What to Do

First Approaching Stanford Email

Friday, June 5, 2020

Check your Stanford email for weekly newsletters beginning June 5. You are responsible for reading your email and completing any required actions.

Log into the Approaching Stanford Portal in Stanford Canvas to review the "Approaching Stanford Requirements Checklist" to complete this summer.

If needed, log in to Axess and update your Preferred Name and Mailing Address in the "Student" tab.

Read the Approaching Stanford Handbook.

Approaching Stanford Forms Deadline

Friday, June 26 by noon (PDT)

Complete the required Approaching Stanford Forms online and upload your photo for your Stanford ID card. These forms also collect your family contact information for the university. Transfer students living in undergraduate housing apply for housing on these forms.

Graduate Housing: If you are eligible to live in grad housing, please download the appropriate application and email it to studenthousing@stanford.edu by July 7.

Final Official Transcript & Test Scores Deadline

July 15

Instructions on submitting your final college transcript, if applicable, to the Office of Undergraduate Admission are in your admission packet.  Email credentials@stanford.edu with questions.

Contact the College Board or ACT and have your official SAT or ACT scores sent to Stanford.

Parent and Family Email

Mid-July

The first of this monthly newsletter will be emailed to the parent(s) or family member(s) you listed on your Approaching Stanford Forms. Review the newsletter archive online.

Vaden Health Requirements & Forms Deadline

July 24

Complete your required Entrance Health Requirements and Forms and submit an official immunization record to Vaden Health Center. Email vaden-emr@stanford.edu with questions.(UPDATED)

Review the 2020-21 Student Health Matters catalog.

Summer Community Emails Week of August 3 Sent if you opted to receive information about community programs and religious groups on your Approaching Stanford Forms. (UPDATED)
Transfer Visit Day August 7 Attend this optional virtual "visit" to Stanford and meet with Stanford offices, academic advisors, staff, current students, and each other.
ExploreCourses 2020-21 August 17 You may begin to browse the 2020-21 course listings in ExploreCourses, the official listing of all courses offered for the academic year. (UPDATED)

Vice Provost for Undergraduate Education Email

August 19

VPUE email introduction of Stanford Introductory Seminars and Transfer 101 Course. View the 2020-21 Introductory Seminars online catalog and sign up for Autumn IntroSems by the end of August. Transfers have priority for sophomore-preference seminars. (UPDATED)

Stanford Required Online Education Courses Emails 

August 19 & 24

On August 19 and 24, check your email for notification about these required online courses and complete them by September 13, before the academic year begins. (UPDATED)

Housing Information and Move-In Email

August 25

(tentative)

If you have been approved to live on campus for autumn, notification of your transfer housing assignment with information from Student Housing. (UPDATED)

  • Transfer students in undergraduate housing: Move-In for new students will be on September 8 and 9 - you will be required to register for a move-in appointment.
  • Transfer students in graduate housing: You will be supported by the Graduate Life Office

If you are bringing a car to campus, you must purchase a campus parking permit.

Academic Advising

September 1

Transfer students should schedule an advising appointment this summer with the Transfer Academic Advisor about your autumn course choices. 

Enrollment Update: Enrollment for all students, including new transfers, will open September 1. This change has been made to allow courses with materials time to mail you kits, if needed - for example, courses in arts practice, physics, chemistry, engineering, etc. While you are encouraged to enroll early in courses that may need to mail you materials in advance, please remember that you are not required to finalize all your courses right away and can take time to talk with your advisor and review information. You will have to September 14 to register your preliminary study list in Axess, and to October 2 to adjust your course schedule and finalize your study list for Autumn Quarter. (UPDATED)

Browse the following resources and make a list of questions to share with your advisor:

How to Enroll in Classes

New Student Orientation

September 9 - 13

NSO will take place from September 9-13, 2020. The NSO schedule and events are listed in the Approaching Stanford Canvas Course. Full participation in NSO is required for all new students. (UPDATED)

August 13 update: Due to current health conditions, we will not be able to invite first-year and new transfers to campus for the autumn quarter, as we had hoped. We will continue to offer on-campus housing for students approved to be in residence due to a special circumstance and who continue to wish to be on campus, despite the plan for mostly remote instruction. If public health conditions allow, we plan to invite frosh and new transfer students to campus for the winter quarter.

Preliminary Study List Deadline

Monday, September 14 by 5:00 p.m.

Register your Autumn Quarter classes online in Axess by the Preliminary Study List Deadline, 5:00 p.m. on September 14, the first day of of the quarter. (UPDATED)

You can make adjustments to your study list until the Final Study List Deadline on October 2.

Cardinal Care Health Insurance Acknowledgement Deadline

September 15

Beginning September 1, acknowledge or waive Cardinal Care Health Insurance online in Axess by September 15. (UPDATED)

International Students must also submit the International Student Coverage Certification Form by September 15 to waive Cardinal Care.

University Bill Payment Deadline

October 15

Beginning September 18, view your first University bill online in Axess and pay your bill. Set up Direct Deposit and ePay in Axess. Your first University Bill is due October 15. (UPDATED)

International Students Only 

In addition to the above items, all international students (non-US citizens/permanent residents) must complete the following:

  • Initiating the Visa Document Process - You must complete the Initiate I-20 or DS-2019 Request form on Axess. Instructions for how to complete this form were sent to you by the Office of Undergraduate Admission upon your acceptance. You can also review Bechtel's form instruction guide. Email Bechtel International Center with any questions.
  • Cardinal Care Health Insurance Acknowledgement/Waiver - Submit the International Student Insurance Coverage Certification Form by September 15 if you do not wish to enroll in Cardinal Care Health Insurance. If you are enrolled remotedly for Autumn 2020, you can waive Cardinal Care if you have home health insurance. For your first quarter on campus, you can elect to enroll in Cardinal Care or continue to waive it IF your insurance provides comparable care (see form). Once you enroll in Cardinal Care, you must be enrolled for the remainder of the year (to August 31). You cannot cancel Cardinal Care early. More information can be found in the 2020-21 Student Health Matters catalog.
  • International Student Orientation - Confirm you will attend International Student Orientation (Sept 1-4) on your Approaching Stanford Forms. ISO is required for all international students for whom Bechtel issues immigration documents. ISO is not intended for U.S. citizens living abroad, permanent residents, or students for whom Bechtel does not issue immigration documents. If you are a U.S. citizen living abroad, you may submit a request to attend ISO on your Approaching Stanford Forms. 

Additional To-Do Items

Complete the following items if applicable to you: