Transfer Important Dates and Deadlines

*We are closely tracking the latest public health guidance as the uncertain COVID-19 situation continues to evolve and we will continue to share updates and information with you throughout the summer. As a result, dates and deadlines below are subject to change.*

In preparation for your arrival, Stanford will send you frequent communications from June to September. Review these important dates and deadlines required for all for transfer students and complete the following items.

This table shows communication items, dates, and actions transfer students should complete between May and September.
Communication Item Date What to Do

First Approaching Stanford Email

Friday, June 5, 2020

Check your Stanford email for weekly newsletters beginning June 5. You are responsible for reading your email and completing any required actions.

Log into the Approaching Stanford Portal in Stanford Canvas to review the "Approaching Stanford Requirements Checklist" to complete this summer.

If needed, log in to Axess and update your Preferred Name and Mailing Address in the "Student" tab.

Read the Approaching Stanford Handbook and Vaden Health Center's Student Health Matters (coming soon).

Approaching Stanford Forms Deadline

Friday, June 26 by noon (PDT)

Complete the required Approaching Stanford Forms online and upload your photo for your Stanford ID card. These forms also collect your family contact information for the university. Transfer students living in undergraduate housing apply for housing on these forms.

Graduate Housing: If you are eligible to live in grad housing, please download the appropriate application and email it to studenthousing@stanford.edu by July 7.

Final Official Transcript & Test Scores Deadline

July 15

Instructions on submitting your final college transcript, if applicable, to the Office of Undergraduate Admission are in your admission packet.  Email credentials@stanford.edu with questions.

Contact the College Board or ACT and have your official SAT or ACT scores sent to Stanford.

Parent and Family Email

Mid-July

The first of this monthly newsletter will be emailed to the parent(s) or family member(s) you listed on your Approaching Stanford Forms. Review the newsletter archive online.

Summer Community Emails

Mid-July

Sent if you opted to receive information about community programs and religious groups on your Approaching Stanford Forms.

Vaden Health Requirements & Forms Deadline and New Student Enrollment Hold

July 24

Complete your required Entrance Health Requirements and Forms and submit an official immunization record to Vaden Health Center. Email vaden-emr@stanford.edu with questions. Students who do not complete this requirement by the deadline will have a New Student Health Requirements Enrollment Hold placed on your accounts. You must resolve this enrollment hold before you can enroll in Autumn courses.

(Deadline updated from August 15 to July 24 so that Health Requirements Enrollment Hold can be released prior to the opening of course enrollment on August 1.)

Vice Provost for Undergraduate Education Email

July 31

VPUE email introduction of Stanford Introductory Seminars. View the 2020-21 Introductory Seminars online catalog and sign up for Autumn IntroSems by the end of August. Transfers have priority for sophomore-preference seminars.

Transfer Visit Day

August 7

Attend this optional virtual "visit" to Stanford and meet with Stanford offices, academic advisors, staff, current students, and each other.

ExploreCourses 2020-21

August 17

You may begin to browse the 2020-21 course listings in ExploreCourses, the official listing of all courses offered for the academic year.

Housing Information Email

TBD

Notification of your transfer housing assignment with information from Student Housing. Transfer students living in undergraduate housing will receive additional information from  Residential Education and your Resident Fellows. Transfers students living in graduate housing will be supported by the Graduate Life Office.

(Notification date to be determined due to changes in the housing assignments process.)

NSO & Move-In Day Information Email

August 31

Important information about your Move-In Day and NSO, including packing/shipping guidelines, a printable map, directions, and a free move-in parking pass. 

If you are bringing a car to campus, you must purchase a campus parking permit.

Academic Advising and New Student Enrollment Hold

September 1

While continuing students can begin to register for courses, new students have a New Student Advisement Enrollment Hold on your accounts preventing you from enrolling. Transfer students may schedule an appointment with your Academic Advisor who will release this hold after reviewing your course choices and having an advising conversation with you. Once your hold has been lifted (and you have completed your health requirements), you can begin enrolling in your Autumn Quarter classes in Axess

Note: New Student Orientation (NSO) is required for all new undergraduate students and you are required to participate in NSO. Your course registration is conditional upon completion of NSO.

Browse the following resources and make a list of questions to share with your advisor:

Stanford Required Online Education Courses Deadline  September Date TBD

On August 17, check your email for notification about these required online courses and complete them before NSO begins.

  • Alcohol Education for College
  • Sexual Assault Prevention for Undergraduates
  • Office of Community Standards: Fundamental Standard and Honor Code
Move-In and New Student Orientation September Date TBD

On your designated Move-In Day, check in and pick up your NSO materials at your assigned residence. Students enrolled remotely will be able to access their materials online. All students must be checked in by 5:00 p.m. (in-person or remote).  NSO is required for all new students.

*June 29, 2020 Update: We are pleased to announce that our plan is to welcome first-year and new transfers students to campus in the fall, subject to ongoing public health and safety guidance. Because the academic calendar has been re-set to begin Autumn Quarter one week earlier on September 14, we are currently in the process of finalizing new dates for Move-In and New Student Orientation. We will announce the new dates as soon as possible.* 

Preliminary Study List Deadline

Monday, September 14 by 5:00 p.m.

Register your Autumn Quarter classes online in Axess by the Preliminary Study List Deadline, 5:00 p.m. on September 14, the first day of of the quarter.

You can make adjustments to your study list until the Final Study List Deadline on October 2.

Cardinal Care Health Insurance Acknowledgement Deadline

September 15

Beginning August 1, acknowledge or waive Cardinal Care Health Insurance online in Axess. Deadline for International Students to waive Cardinal Care is August 15.

University Bill Payment Deadline

September 15

Beginning August 20, view your first University bill online in Axess and pay your bill. Set up Direct Deposit and ePay in Axess. Your first University Bill is due September 15.

International Students Only 

In addition to the above items, all international students (non-US citizens/permanent residents) must complete the following:

  • Initiating the Visa Document Process - You must complete the Initiate I-20 or DS-2019 Request form on Axess. Instructions for how to complete this form were sent to you by the Office of Undergraduate Admission upon your acceptance. You can also review Bechtel's form instruction guide. Email Bechtel International Center with any questions.
  • Cardinal Care Health Insurance Acknolwedgement/Waiver - Submit the International Student Insurance Coverage Certification Form by August 15 if you do not wish to enroll in Cardinal Care Health Insurance.
  • International Student Orientation - Confirm you will attend International Student Orientation (Dates TBD) on your Approaching Stanford Forms. ISO is required for all international students for whom Bechtel issues immigration documents. ISO is not intended for U.S. citizens living abroad, permanent residents, or students for whom Bechtel does not issue immigration documents. If you are a U.S. citizen living abroad, you may submit a request to attend ISO on your Approaching Stanford Forms. 

Additional To-Do Items

Complete the following items if applicable to you: