Acceptance Requirements for All Grant Awardees

If your Undergraduate Research Student Grant proposal is accepted, you must complete a list of acceptance requirements to ensure that you receive your funds in a timely manner. It is important to understand that while a proposal might be accepted, funding is not awarded (fully disbursed) unless your assigned acceptance requirements have been completed by the given deadline.

The nature of your project will dictate the needed acceptance requirements. Please be sure to check the Grant Application Portal to see which acceptance requirements apply to your individual project.

Undergraduate Research reserves the right to delay or rescind funding if assigned acceptance requirements are not completed.

Additional Acceptance Requirements

IRB Protocol

If your project involves working with human subjects, you must upload your official Institutional Review Board (IRB) approval letter to the Grant Application Portal. Submit the PDF of the IRB official document with the Stanford seal watermark. Your name must appear on the IRB Protocol. Please do not submit an email or any other informal correspondence.

If your IRB protocol is not ready to submit, contact vpue-research@stanford.edu for advice on how to proceed. Please provide all the information you have about the current state of your IRB application. Be aware that the offer of funding may expire if you do not submit your IRB approval letter in a timely manner.

Questions regarding the status of your IRB should be directed to irbnonmed@stanford.edu.

Course Work (Chappell Lougee and Other Grants)

Your award may be contingent upon completing certain course requirements. These courses are meant to train you in either the subject matter or the methodology of your project. If you indicated in your application that you would be completing certain courses to prepare you for your project, or if the grant award committee requested that you complete certain courses as part of your acceptance, you must enroll in these courses at the next available opportunity in order to receive your funding.

Field Contact

If you did not provide a field contact letter during the application process, you must provide one now. Your Field Contact letter(s) should be a brief note that includes the following:

  1. The date when your contact sent you the support letter.
  2. Indicates access to a research resource and clearly state what that resource is.
  3. Shows the contact information (phone & email) for the individual who will be serving as your primary contact.
  4. If you are partnering with multiple organizations: Only one letter is required at the time of application, but note that the Review Committee may request additional letters at the time of review. Having letters from all of your proposed field sites strengthens your application.

If multiple letters are requested please upload these in a single PDF file.

Acknowledgement of Time Commitments

Each of the following opportunities represents significant time commitments and is intended to support a unique student's full-time effort on a project. Students may not accept more than one of the following in a single academic year:

  • Major Grant
  • Chappell Lougee Scholarship
  • Haas Summer Fellowship
  • Departmental Grant-supported summer research position
  • Faculty Grant-supported summer research position
  • Faculty Grant-supported summer research position
  • Other full-time summer fellowship or internship