Setting up IntroSem Records

Once a seminar is approved by the department chair, department course administrators set up the IntroSem course record in the registration system, using a specific component type and suffix unique to IntroSems in Axess. The IntroSem online catalog and student sign-up system pull information from the course record in Axess, so it's important for the course information to be set up correctly as an Introductory Seminar.

Component Types and Catalog Suffixes

When creating a new course record for an IntroSem, please ensure that the course is designated with the approriate component type and catalog suffix for an Introductory Seminar in Axess--

  • An Introductory Seminar for First-Year Students has an Axess component type of "SU Intro Seminar - Freshman" (IntrSemFr / ISF). Add the suffix, "N", to the catalog number to designate it as a Frosh IntroSem (e.g., BIO 7N).
  • A Sophomore Introductory Seminar has an Axess component type of "SU Intro Seminar - Sophomore" (IntrSemSo / ISS). Add the suffix, "Q", to the catalog number to designate it as a Sophomore IntroSem (e.g., ENGLISH 94Q).
  • A Sophomore Introductory Seminar Dialogue has an Axess component type of "SU Intro Dialogue - Sophomore" (IntrDialSo / IDS). Add the suffix, "Q", to the catalog number to designate it as a Sophomore IntroSem Dialogue (e.g., MED 50Q).

The online IntroSem course catalog, student sign-up system, and BI reporting tools rely on these correct component types in Axess.

Catalog Numbers

Because IntroSems are undergraduate courses designed to appeal to first- and second-year students, please consider assigning a catalog number that is under 100 (e.g., BIO 7N, ENGLISH 94Q, MED 50Q).

Axess Course ID and VCAIS

The Axess course ID number links the course record to VCAIS, the IntroSem student sign-up system. Official course information automatically pulls into VCAIS daily from Axess, including --

  • seminar title
  • catalog number
  • component type
  • date, time, location
  • units
  • grading basis
  • Ways certification

It is important for the IntroSem to be set up correctly in Axess due to this automatic pull.