Forms

TROUBLE WITH DROPPING OR WITHDRAWING UNITS FROM ONE OF YOUR CAREERS

When it comes to add/drop, Axess is not programmed to count units across two transcripts, so if there is only one course on a transcript, the system will interpret the drop as dropping all units for the quarter even if there are units on the other transcript. First check to make sure you don’t have any enrollment holds, then submit the form below.

Request for Course Enrollment Form – This form only requires your signature and is submitted to the Student Services Center. Any necessary billing changes will occur after the request is processed.

Transferring courses between degrees

Policies related to moving units between the undergraduate and graduate careers can be found on the Coterm Course Transfer Page

Coterminal Course Transfer Form – It is smart to submit this form before you petition to graduate. Individual departments may have earlier deadlines so make sure you are communicating with the graduate departmental advisor. The registrar’s office will not accept any transfer submissions, changes, or corrections after 5 PM on the deadline date. The deadline is the same day as the late application deadline for the quarter in which you are petitioning to graduate.

EXCEEDING UNITS

If you are in the undergraduate billing group and wish to take more than 20 units, you still need to petition to exceed 20 units even if axess allows the enrollment without permission. If you exceed 20 units without approval to do so, you will have an enrollment hold added.

Because you have two careers, the system allows you to enroll in more than 20 units if you are adding units to both careers. However, you need to submit a petition to exceed maximum units.

If you are in the graduate billing group, you may enroll in up to 24 units without submitting a form, though such a high unit count is generally discouraged.

For more information on how to change or check your billing group, see the Coterm Tuition Assessment Page.

Petition to Exceed Maximum Units Form can be found on this webpage. The form requires a UAR advisor signature. Your Academic Advising director, AARC advisor, or the coterm advisors can sign this form.

ALL OTHER SPECIAL REQUESTS TO MAKE A CHANGE TO THE UNDERGRADUATE TRANSCRIPT/CAREER

Forms to request special exceptions on the undergraduate career can be found on the undergraduate Exception to Policy Page.

SPECIAL REQUESTS TO MAKE A CHANGE TO THE GRADUATE TRANSCRIPT/CAREER

Special requests regarding the graduate career for the matters below can be made via the Petition to Change Course Enrollment Form.

Late Add

Late Change of Course Units

Extension of a Pending Incomplete Grade

Repeat a Course for the Second Time

 

Special requests to withdraw after the deadline may be made via the Request to Withdraw After the Deadline Form.

 

Note that special requests to change the grading basis of a course on the graduate career after the deadline are not permitted.

Leave of Absence

You must petition for leave in both programs if the undergraduate degree is still open. Leave is granted at the discretion of your graduate department for one year maximum (eight quarters, including summers) at a time and may not exceed a cumulative total of two years. Note that you must complete the graduate degree within three years from matriculation.

Leave of Absence Form

See Also