***COVID-19 UPDATE - 3/23/2020: Due to the evolving COVID-19 situation, all grant applicants are required to include alternative plans that involve staying home in their grant proposals. Please note that VPUE Undergraduate Research funding is contingent on University Policy.***
Research, arts, and senior synthesis projects regardless of discipline can all make use of the Undergraduate Research Student Grants described here. Be sure to check your eligibility, and then use the information below to to help you decide on the type of grant you will apply for. Finally, visit Go Apply for more details on application procedures.
What type of grant do you need?
First, Get Focused and learn more about how we distinguish between research, arts, and senior synthesis projects, and how you can develop your own project ideas. Then, to decide which kind of grant is the best match for your project, consider the time commitment your project (or the phase of your project currently in need of funding) will require.
Will this project represent a part-time commitment?
Apply for a Small Grant. Plan to apply for funding at least two months in advance of your project's start date. Consult the Undergraduate Research Grant Writing Timeline for more information.
Will this grant support a full-time summer project?
Apply for a Major Grant or a Chappell Lougee Scholarship (the latter if you are a sophomore with a project in the humanities, arts, or qualitative social sciences).
Will this grant support a conference presentation about a project you've already finished?
Apply for a Conference Grant.
Undergraduate Research Student Grants support Stanford undergraduate projects. You must be enrolled in undergraduate study in the quarter when you apply for a grant, and have undergraduate status throughout the period of your project. You will need to be enrolled in undergraduate study in the quarter when grant funding is disbursed.
Students applying for summer funding must be continuing their undergraduate study in the following academic year.
There is no GPA requirement for Student Grant eligibility, but Undergraduate Research reviewers consider your transcript and your academic status when evaluating your ability to complete your project. You are encouraged to discuss any academic concerns with an Academic Advisor, and to address proactively any academic concerns in your proposal.
You may only use grant funds while on Leave of Absence from Stanford, if you have a specific project-related reason and receive prior approval from Undergraduate Research. You may not receive or retain grant funds if you are on suspension.
Each student is eligible for at most one Undergraduate Research Conference Grant per academic year.
You may not accept more than one of the following in a single academic year:
- Major Grant
- Chappell Lougee Scholarship
- Beagle II
- Haas Summer Fellowship
- Departmental summer research assistantship
- Other full-time summer fellowship or internship.
Each of these opportunities represents significant time commitments and is intended to support a unique student’s full-time effort on a project.
All projects supported by a Student Grant must be conducted under the guidance of a qualifying Stanford faculty mentor. Your project may draw upon the guidance of more than one mentor. However, at least one of your mentors must meet all of the following criteria:
- A qualifying mentor must be Academic Council or Med Center-Line faculty. Almost always, these faculty hold the title of Professor, Associate Professor, Assistant Professor, Senior Lecturer or Senior Fellow. Mentors without one of these titles only qualify with prior approval of their home department and of Undergraduate Research staff, and only if they meet all other criteria.
- Your mentor must have their own active research or creative agenda in a discipline closely related to the main field of your project.
- Your mentor must be available to provide consultation, training and advice throughout your project timeline.
Any Student Grant-funded project must comply with the research policies of Stanford University. These policies are established in part by the Office of the Dean of Research, which publishes the Stanford University Research Policy Handbook and maintains web pages with detailed information on all relevant policies.
Student grant-funded projects also must adhere to the following guidelines established by Undergraduate Advising and Research:
- Undergraduate Research does not fund student projects retroactively.
- Undergraduate Research does not fund expenses already covered by another funding source. When submitting your proposal, you must disclose all time commitments and funding sources and describe their relationship (if any) to your proposed project.
- Read more about the Undergraduate Research Budget Policy
- If your project involves human subjects in any form, you must provide the Undergraduate Research office with an approved Human Subjects Protocol before receiving any funding.
- Read more about the Undergraduate Research Human Subjects policy
- If your project entails work off campus, you will not receive funding until you provide Undergraduate Research with evidence that you are well-prepared for ethical, cultural, methodological and administrative aspects of off-campus work.
- Undergraduate Research cannot support, in any manner, travel to or work in locations where (a) the U.S. Department of State has issued a Travel Advisory of Level 4 ("Do Not Travel") or Level 3 ("Reconsider Travel") for the country destination; (b) the U.S. Department of State has issued a Travel Advisory of Level 4 or Level 3 (or associated language "Do Not Travel/Reconsider Travel") for the specific cities or regions within a country; or (c) there is other reliable information of significant health or safety risks.
- Undergraduate Research may disqualify any proposal in the event of unaddressed safety or ethics concerns.
Consult Undergraduate Research's budget guidelines and policies when constructing your project budget.
Grant types and deadlines
- Small Grants of up to $1,500 maximum support smaller independent projects, and can also be used to enable a particular phase of a larger-scale effort.
- Application deadlines are found throughout the year, making the Small Grant especially flexible. You should plan to apply for funding at least two months in advance of your project's start date.
- Deadlines for the 2019-2020 Academic Year are:
- October 1, 2019 (Faculty Letters of Recommendation due October 7, 2019)
- November 1, 2019 (Faculty Letters of Recommendation due November 7, 2019)
- December 1, 2019 (Faculty Letters of Recommendation due December 7, 2019)
- January 6, 2020 (Faculty Letters of Recommendation due January 12, 2020)
- February 1, 2020 (Faculty Letters of Recommendation due February 7, 2020)
- March 1, 2020 (Faculty Letters of Recommendation due March 7, 2020)
- April 1, 2020 (Faculty Letters of Recommendation due April 7, 2020)
- May 1, 2020 (Faculty Letters of Recommendation due May 7, 2020)
- Application portal closes at 11:59pm for every deadline date.
- Grant decisions are normally made 15 working days after each application deadline.
- Small Grant proposals should not exceed a word count of 1,500.
- If you are planning a Senior Synthesis project: Given that such a project draws on the first three years of your undergraduate work, the most relevant grant deadlines to consider would be October through March if you are a senior, or March through May if you are a junior developing the beginnings of a senior project during the summer.
- Major Grants provide a 10-week stipend of $7,500 in support of full-time immersive summer project commitments. See Constructing a Budget for Undergraduate Research's policies and guidelines for using these funds.
- Most Major Grants are awarded to students beginning an honors thesis, a senior project in the arts, or senior synthesis project between their junior and senior years.
- The 2019-2020 application deadline is March 10, 2020 at 11:59pm.
- The deadline for Faculty Letters of Recommendation has been *extended to March 18, 2020*.
- Decisions are normally made within 6 weeks, and funding will be disbursed in Spring Quarter.
- Major Grant proposals should not exceed a word count of 2,500.
- Grant recipients who will travel outside the United States are required to complete the IPREP workshop on international preparation. Instructions for workshop registration will be provided to Major Grant recipients at a later date.
- Chappell Lougee Scholarships provide a 10-week stipend of $7,500 for sophomores pursuing full-time immersive summer projects in the humanities, creative arts, and qualitative social sciences.
- Recipients become members of a scholarly mentoring community. This includes special events, preparing for a capstone project or honors, fellowships and graduate school advising.
- The 2019-2020 application deadline is December 1, 2019 at 11:59pm.
- Faculty Letters of Recommendation are due December 7, 2019 at 11:59pm.
- Decisions are made in the first half of Winter Quarter, and funding will be disbursed in April 2020.
- Chappell Lougee proposals should not exceed a word count of 2,500.
- Grant recipients who will travel outside the United States are required to complete the International Travel Preparation workshop. Instructions for workshop registration will be provided to Chappell Lougee recipients at a later date.
- Additional details about the Chappell Lougee Scholarship can be found HERE.
- Conference Grants of up to $1,500 support students who have been accepted to present their own project findings at a professional or scholarly conference.
- Travel to student-run conferences, conferences specifically for students, or to attend conferences (but not give presentations) is not funded.
- Grants can fund travel, conference registration, and food and lodging.
- Conference Grant proposals have an unlimited word count.
- Each student is eligible for at most one Undergraduate Research Conference Grant per academic year.
- Applications and Faculty Letters of Recommendation are due at each of the Small Grant deadlines throughout the year as described above, and decisions are announced at the same times.
- Conference travel support for graduating seniors: To present at a conference that takes place within one quarter (including summer) of degree conferral, graduating seniors can apply for conference grant funding to cover TRAVEL expenses that will be paid upfront (e.g. tickets for travel to conference location). Students must apply during a regular grant deadline before the conferral of their degrees. All other grant application and eligibility requirements must be met.
The Beagle II Award promotes discovery and exploration by Stanford undergraduates who possess a strong intellectual curiosity, a passionate interest in a particular subject, and a keen spirit of intellectual adventure. For additional details about the award, please visit the Beagle II webpage.